Spam emails can quickly become a real problem. They clog up personal and workplace Inboxes and can even get your business in serious legal trouble. So, what can you do about these unwanted emails?
We discuss how to stop spam emails to boost workplace productivity and avoid unnecessary security risks.
The Importance of Blocking Email Spam for Your Business
Spam Poses a Security Risk
Spam creates a big problem for email users that can hurt your business. Malicious entities can use spam emails to spread viruses and malware, putting your company’s data and sensitive information at risk. If you don’t block spam from your employees’ email accounts, they could open a malicious link or attachment and compromise the security of your network.
To stop spam email text messages, you should block email spam before it reaches your employees’ inboxes. This will keep them safe while reducing the number of unnecessary messages they receive daily.
Spam Hurts Productivity
Email spam can become a serious issue for business owners; it can be difficult to know how to stop spam texts from email addresses.
But spam isn’t just annoying—it also harms workplace productivity. Spam messages clog up employee inboxes, causing them to spend extra time reading their email instead of doing productive work like creating value for your company.
The good news is that you can implement tools to help you stop spam emails before they reach your employees’ inboxes. Using these tools is important because they save you money and protect your company’s data overall.
Waiting To Block Spam Can Throw Your Company out of Compliance
Business owners need to stop email spam from harming their businesses. Although it can be hard to get your company up to speed with the requirements of the CAN-SPAM Act. Failing to comply with the law’s requirements can put your business in serious legal trouble.
CAN-SPAM stands for Controlling the Assault of Non-Solicited Pornography and Marketing. This law, passed in 2003, made it illegal for companies to send emails to email clients indiscriminately. The goal was to give consumers more control over their inboxes, which spam was increasingly overrunning.
Stop Spam Emails to Your Business Account With These Tips
Wondering how to stop receiving spam email in your inbox? Consider these handy tips to follow:
Optimize Your Filter
Spam filters aren’t perfect, but you can optimize them to catch and hold onto most junk. You can optimize your spam filter by making sure you check all the boxes on the advanced settings page.
Check Your Spam Folder
One way to keep spammers from cluttering up your inbox is to check your spam folder. Even if an email isn’t spam, it could mistakenly transfer because of the sender’s email provider. If you don’t know how to stop email from going to spam, we recommend adding it to a whitelist of approved senders.
Get an Email Hiding Application
The best way to tackle unsolicited emails remains to filter them out before they hit your inbox. You can do this with an email-hiding application, such as Firefox Relay, to help discover what terms trigger unwanted email messages.
Hire an IT Service To Help
Hiring an IT service, such as Succurri, to help you learn how to stop spam can be a great move for your business. They’ll use advanced IT solutions to help you prevent future problems and ensure that your accounts stay secure from hackers and malicious email.
Use a Disposable Email Address
A disposable email address refers to an address you don’t use as your primary email address. You can use these emails for the express purpose of receiving unimportant or spam emails. When you receive a spam email at this address, you can simply delete it without clogging up your primary inbox.
Remove Your Email Address From Online Platforms
If you receive spam emails to an account connected to an online platform, like Facebook or Twitter, you can stop spam texts from email addresses by removing your address from these platforms.
How To Permanently Stop Spam Emails on Gmail
- Go to your Gmail inbox and click the “Unsubscribe” button next to a spam email.
- Click the “Block” button next to any unwanted email messages or newsletters in your inbox.
- If you would like to stop receiving emails from all senders, simply add any addresses you wish to block to your “Blocked Senders” list by:
- Clicking on Settings > Forwarding and POP/IMAP tab > Blocked Senders section > Addresses to Block (or Remove).
- You will then be able to choose whether or not you will allow those senders through your Gmail account’s Security Controls settings (Settings > Security Controls).
How To Stop Spam Email Without Unsubscribe Links?
What about if you don’t have an unsubscribe link? How can you stop spam texts from email addresses such as these? Let’s review a few tips for dealing with spam emails in this scenario:
Request That the Company Unsubscribe You From Their Mailing List
If you want to stop receiving spam emails from a company, you can ask them to unsubscribe you from their mailing list. It’s simple: You just send them an email with “unsubscribe” in the subject line and ask them to remove you from their mailing list.
Redirect Spam Emails to Another Folder
Create an email folder specifically for spam and forward all your spam to this folder. This way, you’ll have a single place to go when you need to look for your unread messages, and all the junk will be easy to find.
Block Senders That You Deem To Be Spam
If you keep getting spam emails from a certain sender, you can block them. This will ensure that the emails from that sender do not get through to your inbox.
FAQ About How To Block Unwanted Emails
Can spammers know if I open an email?
If you open an email from a spammer, they will have a record of that in their system and will likely send you more emails in the future. Web content filtering software, such as Cisco Umbrella, Flashstart, FortiGuard, and Comodo Cybersecurity, can help prevent this.
Is email scanning important?
Yes! Email scanning is important because it helps you keep your inbox free of spam, viruses, and other harmful content. Spam and malicious emails can slow down your computer’s performance, cause it to crash, or even steal your personal information. As such, ensure that any emails you receive are safe before you open them.
How do I know which anti-spam program to use?
You will find a lot of anti-spam programs out there, and they all claim to be the best. So how can you tell which one is right for you?
The first step is to determine what kind of spam you most often receive. Does it come from email addresses that look like real addresses? Or does it come from weird-looking domains like “aol.com”? If you have malware on your computer, you should contact your IT department or a third-party tech support service, such as Succurri, to help you fix it.
What are the perks of using anti-spam software?
Anti-spam software can help protect you from unwanted and often malicious spam emails. If you don’t know what malware is and how it can stop spam emails, we’ve answered this question.
The perks of anti-spam software include the following:
- It stops spam before it reaches your inbox.
- It helps you keep track of emails that actually come from trusted sources.
- Anti-spam software can also help protect your computer from malware and spyware by blocking malicious links and attachments.
- It helps prevent identity theft.
How to Stop Getting Spam Emails: Why You Should Educate Your Team About Spam Emails
Your employees need to know about spam emails for various reasons. Spam emails rank as the number-one mobile productivity killer and are a huge pain for everyone in your company. They interrupt your workflow and make you feel like a failure if you can’t get rid of them fast enough. And no one wants that feeling.
But that’s not all. Spam emails can also cause legal problems for your business—if you’re caught sending out spam, you could be subject to fines or lawsuits from other businesses that claim to be hurt by it.
If you want help preventing spam from entering yours and your employees’ inboxes, contact Succurri today!